Job Description

POSITION SUMMARY: Executive Assistant/Clerk of the Board

Eastern Plumas Health Care is looking for an organized, self-directed, and professional individual for this role given the multiple responsibilities and direct interaction with a variety of internal and external stakeholders. This position will work directly with the CEO, CFO, and Board of Directors and coordinate administrative functions for the office.

A successful candidate will have experience managing an administrative office, strong communication and computer skills, and experience dealing with the public and internal employees.

Surrounded by the Sierra Nevada Mountains with beautiful lakes and trails for hiking, biking, fishing, and skiing, this facility is thriving and is looking for a highly motivated Executive Assistant/Clerk of the Board to fill a full-time position and provide excellent care to our community. It’s an exciting opportunity to be an integral part of the successful growth this rural hospital is experiencing, while maintaining your health through our comprehensive and competitive benefits: Health, Dental, Vision, 403(b) matching, and much more!

Eastern Plumas Health Care is a small, non-profit, critical access hospital, providing comprehensive medical services to Plumas County since 1971. We operate an acute care hospital at our main Portola campus, which includes a 24-hour, physician staffed, emergency room and ambulance service. In addition, four primary care medical clinics and a dental clinic offer residents a full spectrum of health care services in the Graeagle, Greenville, Loyalton, and Portola communities. There are also hospital-based Skilled Nursing Facilities in Portola and Loyalton.

All healthcare workers are required to be vaccinated with the COVID-19 vaccine. We offer this free of charge as a part of your new employment process.

Executive Assistant Responsibilities:

  • Provide clerical, administrative, and general office duties to support CEO/CFO.
  • Coordinate administrative and organizational meetings both in-person and virtually.
  • Manage multiple administrative databases and files to include organizational contracts, regulatory information, and administrative functions.
  • Manage executive calendars and coordinate meetings with health systems, vendors, etc..
  • Act as Clerk of the Board which includes: development and distribution of Board meeting agendas and materials, documenting all Board meeting minutes, communication with Board members, and processing of all Board related materials.
  • Maintain and distribute monthly meeting minutes for various organizational committees.
  • Answer and route incoming calls and correspondence to administrative departments.
  • Direct involvement in EPHC Foundation activities to include the development of meeting agendas and minutes, communication and recruitment of Foundation members, and coordination of Foundation activities.
  • Assist in the coordination of employee engagement activities and community events.
  • Develop and submit press releases regarding EPHC activities and community notifications.
  • Organize and maintain files, correspondence, and record keeping for executive leadership.

Executive Assistant/Clerk of the Board Position Requirements:

  • High school diploma, GED, or suitable equivalent is required. Bachelor’s Degree and three (3) years of Executive Assistant and/or hospital/health care administrative experience preferred.
  • Excellent written and oral skills for interaction with various departments, external agencies, and the community.
  • Computer experience to include Microsoft Office Products.
  • Ability to complete tasks timely with minimal supervision.
  • Ability to present professionally and emulate the organization’s mission and values to community agencies and the public.
  • Possess a high level of enthusiasm and collaboration with EPHC employees and departments.
  • Calm, confident manner.
  • Maintain strict confidentiality at all times.

PRIVACY AND CONFIDENTIALITY:

As set forth in the Health Insurance Portability and Accountability Act of 1996 (HIPAA), this position must maintain patient confidentiality in accordance with State and Federal regulations.

Protected Health Information is restricted to a need-to-know basis. Any intentional or unintentional breach of confidentiality will be reported to the HIPAA Privacy Officer and is subject to disciplinary action, up to and including termination of employment